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Privacy Notice and Data Protection Policy

Effective Date: 21.10.2024

At TRUCKSPEDIA, we are committed to protecting your personal data. This Privacy Notice explains what data we collect, how we use it, and your rights under the General Data Protection Regulation (GDPR) and other applicable laws.


If you have questions, you can contact our Data Protection Officer (DPO):


1. What is Personal Data?

According to Article 4 of the GDPR, personal data refers to: "Any information relating to an identified or identifiable natural person (‘data subject’), such as name, identification number, location data, online identifier."


2. Why We Collect Personal Data

We collect personal data to:

  • Provide and improve our services
  • Facilitate transactions between shippers and carriers
  • Generate operational statistics
  • Communicate with you
  • Perform analytics and personalized advertising (with your consent)
  • Ensure platform security


3. Personal Data We Collect and Process

  • Identity Information: Full name of users and drivers
  • Contact Information: Phone number, email address
  • Transport Data: Destinations, number of transports, type of goods, truck plate numbers, driver details
  • Operational Data: Types of trucks used, revenue from transactions, shipment offers submitted
  • Usage Information: IP address and cookies (for analytics and personalized services)
  • Communication Records: Phone calls (temporarily stored for 24 hours for quality and security purposes)


4. Legal Basis for Data Processing

We process your personal data under the following legal grounds:

  • Performance of a contract (e.g., processing offers and managing transport orders)
  • Your explicit consent (e.g., for marketing or personalized communications)
  • Legitimate interests (e.g., generating transport statistics and improving services)
  • Compliance with legal obligations (e.g., for accounting or anti-fraud regulations)
  • Protection of vital interests (e.g., in emergencies involving user safety)


5. How the Offer Process Works

TRUCKSPEDIA facilitates transactions through posted loads and user-submitted offers. Here’s how it works:

  • Shippers post their loads with relevant details
  • Carriers can submit offers for these loads
  • Shippers review the offers and either accept an offer to generate a transport order or decline the offer to explore other options
  • TRUCKSPEDIA records the details of these offers and transactions to generate accurate operational statistics


6. Cookies and Tracking Technologies

We use cookies to:

  • Manage platform functionality and site content
  • Create personalized ads and measure their effectiveness
  • Analyze traffic and user behavior to improve services

You can control or disable cookies through your browser settings.


7. Data Sharing and Recipients

We share your personal data only with trusted parties when necessary, including:

  • Banking institutions (for processing transactions)
  • Legal representatives or accountants (for legal compliance)
  • Third-party service providers (under strict processing agreements)
  • Public authorities (such as tax agencies, if required by law)


8. International Data Transfers

If we transfer personal data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) approved by the European Commission. We do not transfer data under the Privacy Shield Framework, as it is no longer valid.


9. Automated Decision-Making and Profiling

We use automated processing, including profiling, to generate personalized ads and analyze user behavior. However, significant decisions affecting your rights will not be made solely by automated processes unless necessary for the contract or you have provided explicit consent.


10. Data Retention Period

We store your personal data for the following periods:

  • Operational Data: 5 years (or longer if required by law)
  • Marketing and communication data: Until you withdraw your consent
  • Support inquiries: Until resolved

After these periods, we securely delete or anonymize your data.


11. Your Rights as a Data Subject

You have the following rights under the GDPR:

  • Access: Request a copy of your personal data and how it is processed
  • Portability: Receive your data in a transferable format or request its transfer to another service provider
  • Rectification: Request correction of inaccurate or outdated data
  • Erasure: Request deletion of your data if it is no longer needed or you withdraw consent
  • Restriction: Request the limitation of processing under specific circumstances
  • Objection: Object to data processing for direct marketing
  • Withdraw Consent: Revoke your consent at any time without affecting prior processing


12. Complaints and Dispute Resolution

If you believe your data has been misused, you may lodge a complaint with:

Commission for Personal Data Protection, Address: Blvd. "Prof. Tsvetan Lazarov" No. 2, Sofia 1592, Bulgaria

We encourage you to contact our Data Protection Officer first, as we aim to resolve disputes voluntarily.


13. How We Protect Your Data

We use technical and organizational measures to ensure your data is secure, including:

  • Encryption and anonymization
  • Access control policies to limit data access
  • Secure storage systems
  • Data destruction protocols after the retention period expires


14. Policy Updates

We may update this Privacy Notice to reflect changes in our practices or legal requirements. Significant changes will be communicated through our website or by email.


15. Contact Information

For any inquiries, please contact us:

Address: Sofia 1434, District Simeonovo, Shumako Str., No 62, apt. 14a

Phone: +359 877 988 100

Email: [email protected]

Website: Truckspedia.com (https://truckspedia.com)


If you have questions regarding your personal data, you can also reach out directly to our Data Protection Officer (DPO) using the contact details above.